There is no longer a separate ‘Historical Document Manager’ section in SCP-RR for historical transactions. Old data now moves to an ‘Archived’ state instead. Archived documents can be viewed under the respective summary page for each document type. For example, to view your archived purchase orders, go to ‘Order Management’ > ‘Purchase Order’ > ‘Summary’, and then click on the number under ‘Total’ next to ‘Archived’.
There are separate archiving rules for each document type, please reference the table below:
Locating the 'Note to Buyer' Field
Where is the ‘Note to Buyer’ field?
The ‘Note to Buyer’ is now called ‘Supplier Message’. It is still required if you wish to Acknowledge with Exceptions or Reject the order. The field has a limit of 4,000 characters. The ‘General Note’ from Rolls-Royce is now called the ‘Buyer Message’.
'Note to Buyer' Field
Where is the POC queue?
There is no longer a POC queue. This means that ALL CHANGE ORDERS ARE BEING POSTED TO THE ORDER WHEN THEY ARE RECEIVED BY SCP-RR. You will always be looking at the latest version of the order, with all of the change orders applied.
See the change orders help file for more details.
Responding to Delivery Schedules
How do I respond to Delivery Schedules?
You will need to review and respond to the Delivery Schedules in your SCP-RR account. When responding, pay attention to the date and quantity for each line. If you agree to the date and quantity, select the check box for that row, and then click the Send button:
As a supplier, you can make changes to the Promise Date and/or Promise Quantity fields. To change the date, use a YYYY-MM-DD format, or use the calendar icon to select a date. If changes are made to a line, you must select a ‘Reason Code’ from the drop down menu. You can also enter an additional Supplier Comment (up to 255 characters).
Note: It is still possible to download the schedule information, create a response, and then upload the Excel file back into SCP-RR. Refer to the Help files in SCP-RR for details.
High Counts on Summary Pages
Why are counts so high on the Summary pages?
For suppliers working with orders, shipments and invoices, the counts on the Summary pages in GSCP referred to the number of documents. In SCP-RR, they now refer to the LINE level. For example: if you have three orders with five lines on each order, in GSCP the count was ‘3’ but in SCP-RR the count is ‘15’.
One benefit to viewing data at the line level is that the lines can be processed directly from the list pages.
Missing 'Accept' Button
Why is the ‘Accept’ button missing for the order?
On the Order Details page, if there are lines in a ‘Closed’, ‘Cancelled’, ‘Rejected’ or ‘Archived’ state, then the action buttons (Accept etc.) will not show on the screen. To see the action buttons and process ‘New’ or ‘Updated’ lines, filter the screen to only show the ‘New’ or ‘Updated’ lines. On the right side of the screen, use the drop down list to select ‘New’ or ‘Updated’. Then click ‘Filter’. The screen will refresh and only show lines with the filtered state. The actions buttons will reappear. To get back to all lines, filter to show ‘All’.
Missing 'Send' Button
Why is the ‘Send’ button missing?
SHIPMENTS AND INVOICES:
Deciphering POC Changes
How do I know what changed on a POC?
For a few data fields, there is highlighting to show that something was changed, and the ‘previous’ value is also displayed on the order. For other data fields, you would need to look at the ‘Full Print’ file or the ‘View History’ screen to see what changed.
The count that displays in the ‘Change Order Sequence’ field will increase with each change. Changes made to the ‘Revision’, ‘Request Qty’, ‘Request Del Date’ or ‘Unit Price’ will highlight in yellow. To view what has changed in more detail, click the ‘View All History’ link (header) or ‘View History’ button (lower section).
The full print version of the order will show using asterisks anything that changed since THE LAST VERSION THAT YOU TOOK ACTION ON OF THE ORDER (or compared to the original if you have never responded to the order).
You should respond to updated orders with the same action options and steps as for the original order.
Change Order Copies
How can I get a copy of each change order?
It is no longer possible to print each separate POC version out of SCP-RR. In order to show the latest version of an order (without versions stuck in the POC queue), we can only store the latest version of the order for printing. However, that ‘full print’ version does compare using asterisks against the last version you responded to (or original if no response). The ‘View History’ does show the details of changes against version numbers.
Turning Off Email Alerts
How do I turn off email alerts?
All email alerts default to ‘On’ in SCP-RR. If you turned off the alerts in GSCP, we were not able to carry over the settings to the new application.
Email alerts are being sent to the email address that is associated with your user account in MAG and SCP-RR. The email subscriptions can be modified by each user. Follow these steps to update your email alert subscriptions in SCP-RR:
When you have finished, click Update
For PO’s Only: To view a header-level summary (like in GSCP), click the ‘Header Summary’ tab on the Order Management > Purchase Order > Summary page:
Terminology Changes - New names for document types
Rolls-Royce has renamed some workflows in SCP-RR. See the table below for changes: