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Purchase Orders

Accept

Step 1.  Locate the order to action.

Step 2.  To access the Order Details page, go to the Menu, select Order Management, select Purchase Order and then SummaryOn the Purchase Order Summary page, click on the desired enabled link in the Results section at bottom of screen. In the Purchase Order Schedules page, click the desired link in the Order Number column.

Step 3.  On the Order Details page, use the checkboxes to select one or more schedule lines.

Step 4. Verify the Confirm Delivery Date. If not accurate, designate the new Confirm Delivery Date.  

Step 5.  Click the Accept button.



Acknowledge with Exceptions Schedule Lines 

Step 1.  Locate the order to action.

Step 2.  On the Order Details page, use the checkboxes to select one or more schedule lines.

Step 3.  Select a Supplier Message from the drop-down menu.

Step 4.  Verify the Confirm Delivery Date. If not accurate, designate the new Confirm Delivery Date

Step 5.  Click the Acknowledge with Exceptions button.


NOTE: If Other – Add Supplier Line Notes is selected as the Supplier Message, you must enter Supplier Line Notes at the schedule lines.



Reject Schedule Lines 

Step 1.  Locate the Order to action.

Step 2.  Select the PO line you want to reject.

Step 3.  Select a Supplier Message response from the drop-down menu.

Step 4.  Click Reject.


NOTE: Only use the Reject button if you never plan to fulfill the schedule line. Otherwise, if simply suggesting changes to the order, use the AWE button to provide information to the Buyer. 



Print Single Purchase Order

Step 1.  Go to the Order Details page of the PO you want to print.

Step 2.  Click the appropriate Print version button (Full or Summary) on the Purchase Order Details page of the order.

Step 3.  The print job queues and the Job List page displays. The system refreshes automatically.

Step 4.  Once complete, click the File Name to open or the PDF document.



Print Multiple Purchase Orders

Step 1. Go to the Menu, select Order Management, select Purchase Order and then Print Order.  

Step 2.  Enter search criteria (such as all New and Updated Orders).

Step 3.  Click Search.

Step 4.  On the Purchase Order Schedules page, select the orders you want to print.

Step 5.  Select Full Print or Summary Print.

Step 6.  The print job queues and the Job List page displays. The system refreshes automatically.

Step 7.  Once complete, click the File Name to open or the PDF document.




Print Purchase Order Changes

Step 1. Go to the Purchase Order Details of the change order.

Step 2. Select Full Print.

Step 3. The PDF document is generated.


NOTE: All changed data fields are highlighted with a red asterisk next to them in the print document. The full print document compares this current version of the PO to the last version that had a response. If there has never been a response, RSCP compares the original version to this latest version.

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