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Invoices and Service Invoices

Create an Invoice

Step 1.  From the Navigation Menu, go to Order Management

Step 2.  Click Create Invoice under Invoice on the expanded menu.

Step 3.  Enter the Order Number and click Search.

Step 4.  Select the PO Lines to invoice.

Step 5.  Click Next.

Step 6.  Upon successful validation of the selected PO Lines, the system displays the Create Invoice page for either a Material or Non-Material invoice.

Step 7.  Select the invoice type from the drop-down (Credit/Debit).

Step 8.  If taxes are required, expand the Tax applied to all checked line items field to apply taxes to lines.

Step 9.  Enter tax information in the tax section.

Step 10.  Select the lines that need taxes applied.

Step 11.  Click Add Tax.

Step 12.  Once your data is filled-in and verified, click the Send Invoice button to send your response to Raytheon.



Create Service Invoices

Step 1.  From the Navigation Menu, go to Order Management.

Step 2.  Click Create Invoice under Service Invoice on the expanded menu.

Step 3.  Enter the Order Number.

Step 4.  Click Search.

Step 5.  Select the PO Lines to invoice.

Step 6.  Click Next.

Step 7.  The Create Invoice page displays.

Step 8.  Select a Start Date and End Date.

Step 9.  On the Line level, enter in the Qty. InvoicedRate/Unit PriceSource Doc Reference, and Activity Code in their input fields.

Step 10.  Click the Recalculate button.

NOTE: If you need to add or remove a line from the Service Invoice, click the grey icon for that row in the first column. If you add a row, be sure to click Recalculate again.

Step 11.  Once your data is filled in and verified, click the Save Invoice button.

Step 12.  To send the Service Invoice, open the Service Invoice Details page and click Send Service Invoice.



Create Draft Invoice

Step 1.  From the Navigation Menu, go to Order Management.

Step 2.  Click Draft Search under Invoice on the expanded menu.

Step 3.  Enter search criteria to locate the draft, then click Search.

Step 4.  From the Invoice Draft List page, click the Invoice Number link to edit the data.

Step 5.  Once the Invoice is ready to send, click Send Invoice.



View Invoice Payment Status

Step 1.  From the Navigation Menu, go to Order Management.

Step 2.  Click on Invoice or Service Invoice. Select Search from the expanded menu.

Step 3.  The Invoice List page displays.

NOTES: 

    • The Line State shows the state of the line.

    • The Status Message shows any messages Raytheon sent for review.



Print Invoice

Step 1.  From the Navigation Menu, go to Order Management.

Step 2. Click Search under Invoice on the expanded menu.

Step 3.  Enter the Invoice Number in the invoice number search box and click Search.

Step 4.  Click the Invoice Number on the Invoice List page.

Step 5. From the Invoice Details page, click the print icon.

Step 6. A PDF version of the Service Invoice is created.




Print Service Invoice

Step 1. From the Navigation Menu, go to Order Management.

Step 2. Click Search under Service Invoice on the expanded menu.

Step 3. Enter the Service Invoice Number in the invoice number search box and click Search.

Step 4. Click the Service Invoice Number on the Service Invoice List page.

Step 5. From the Service Invoice Details page, click the print icon. The system will generate a PDF.

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