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Invite - VQM

This is a BUYER ONLY function. In VQM, Buyers invite suppliers to complete a pre-qualification form to determine whether they would like to do business.  There are three ways that the Requestor/Inviter can invite suppliers to complete a form in VQM:

Invite Supplier Individually

Step 1.  Select the Search Supplier icon from the vertical icons on the left of the page.

Step 2.  Select Search and select from Suppliers List from the top of the page icons.

Step 3.  Enter the best estimate of the supplier name, or the known Exostar Identifier (id) in the search field and select Search.

Step 4.  Once you get the results, use the Match % quantity to help decide which supplier you want to select.

Step 5.  Use the filter option to limit the results. The filter allows for limiting the name results for a number of attributes seen below. This is useful if you know the specific Tax ID, DUNS, or Exostar identity of the supplier

NOTE: The Exostar ID is the most specific identifier of a supplier If you know their ID from previous invitations. It can save you the task of searching and selecting from the search results.

Bulk-Load Suppliers

Step 1.  Select the Search Supplier icon from the vertical navigation bar.

Step 2.  Select Bulk Load from the icons at the top of the page. 

Step 3.  Click the hyperlink to download the bulk load template.

Step 4.  After you complete the spreadsheet, click Browse and select the file to upload.

Step 5.  When the spreadsheet uploads successfully, click Next.

Step 6.  The system validates each item and tries to match it with current suppliers.  For each supplier in the list (if there are additional suppliers that may be a close match), the system displays them if the user clicks the matching icon.

Step 7.  Click Next to continue. The user must choose a batch to add this invitation to. The batch name can be an existing or new batch. Adding a short description is optional.

Step 8.  When finished, click Save.

NOTE: Clicking the pencil icon allows the user to edit the details of the individual supplier being invited. The Trash icon deletes the individual supplier from the list.

Manually Invite Suppliers

Step 1.  Click the Supplier Invitations icon on the left navigation menu.

Step 2.  Select Manual Entry icon at the top of the page.

Step 3.  The Supplier Information – New Entry page appears. Enter the supplier details and click the Add button.

Step 4.  To complete the invitation, follow the steps under the SearchSelect and Invite a Supplier section above.

Adding Buyer Users

If you are an administrator and would like to add users to your Exostar Managed Access Gateway (MAG) account for VQM, please review the MAG Application and FIS Administrator Guide.  

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